The DFA will oversee activity operations, including but not limited to human resources (in coordination with DAI/nigeria), facilities, logistics, procurement, subgrants and subcontracts, and accounting/finance.
Financial Management:
· Ensure that policies and practices are carried out in accordance with GAAP standards; activity internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.
· Monitor budget analysis/reports and activity cost reports/invoices against contract requirements, implementation progress, and general cost reasonableness/allowability/allocability; alert management team to necessary contractual or management actions based on reviews.
· Direct the schedule of financial activities to ensure the timely preparation of budget related reports.
· Be responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments including timely reviews and approvals as required.
· Develop internal control measures, conduct internal audits, and coordinate external financial audits.
· Review and approve all subgrant/subcontract budgets, and associated budget variances or other fiscal reports.
· Set up and manage people and systems to ensure adherence to restricted grant budgets, including periodic updates on budget variance and preparation of budget modification documents.
· Develop the financial capacities and capabilities of all relevant staff and subgrantees and subcontractors under this activity.
· Develop and implement systems, policies, and procedures to ensure compliance with DAI and USAID funding requirements.
· Other responsibilities of a reasonable nature as assigned by the Chief of Party.
Administration/Operations Management:
· Ensure that all operational and administrative functions of the activity are aligned and support technical activities, and that the activity conforms to USAID rules and regulations as well as contractual requirements, including cost, schedule, and quality parameters.
· In coordination with DAI/nigeria, oversee all human resources (HR) functions including hiring practices, employee review policies, professional development and orientation, and other HR activities; assure compliance with applicable HR, employment and personnel laws and regulations.
· In coordination with DAI/nigeria, oversee payroll, benefits administration, recruiting, onboarding, off-boarding, employee check-in and exit interviews, and other human resource needs.
· Review and approve documents in a timely manner as per the Project Schedule of Authorities (PSOA), which may be updated time to time in coordination with DAI home office project management unit (PMU) and internal audit.
· Maintain updated personnel and operations policies and procedures and ensure compliance, including reflecting updates (as approved by DAI home office PMU), as managed by the Operations Manager, in a timely and consistent manner within the Field Operations Manual (FOM).
· Oversee project procurement efforts for cost reasonableness/allowability/allocability and compliance.
· Negotiate, prepare, and monitor all vendor and consultant contracts.
· Oversee management and maintenance of all office systems and facilities.
· Maintain files on grant/procurement/subcontractor documents and modifications as applicable.
· Establish guidelines for maintaining subgrantee and subcontractor and other partnership files and activities, as applicable.
· Develop and oversee document retention policies and manage disposal of records in collaboration with DAI home office.
· Other responsibilities of a reasonable nature as assigned by the Chief of Party.